Job Description

General Summary

The post holder will provide finance, administrative and secretarial support to the project field office staff as appropriate. He/she will participate in drawing of periodic work plans/budgets in relation to set targets, account for all the project field funds, assets and equipment and ensure proper utilization of project assets and equipment. S/he will develop a database of key project contact information; maintain distribution lists for various kinds of project communication and schedule all field office level project meetings; attend and take minutes as appropriate

Key Responsibilities

• Participate in drawing of periodic work plans/budgets-in relation to the set targets 
• Account for all the project field funds and ensure proper utilization of project assets and equipment
• Develop monthly schedules to allocate use of vehicles and supervise transport assistants
• Support in the management of project resources such as human resources, finances, vehicles among others
• Prepare financial reports on a monthly, quarterly and annual basis
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
• Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoice
• Coordinating between operating units in resolving day-to-day administrative and operational problems
• Preparing meeting minutes, meeting notes and internal support materials.
• Assign jobs and duties to office assistant as required.
• Schedule appointments and meetings with the district and other stakeholders
• Manages staff Leave schedules and time sheet reporting
• Assists in preparation of activity budgets and expenses

Skills Required

• Communication Skills
• Computer Literacy
• Planning & Organising
• Analytical Accounting
• Performance Management
• Risk management